Full Job Description
Join the excitement of a dynamic company committed to providing exceptional neurological rehabilitation to adults with brain injury! Collage Rehabilitation Partners is looking for a Full Time Payroll Manager to join our outstanding team in our corporate office in Paoli, PA. Collage Rehabilitation Partners is a growing organization dedicated to excellence, honesty and ethics in the treatment of our clients and each other. For more than 35 years, we’ve developed programs to meet the diverse needs of clients with moderate to severe traumatic and acquired brain injuries. We provide treatment for post-concussion syndrome, stroke, memory loss, neurobehavioral issues and accident or sports-related head injuries. Our CARF accredited, post acute residential, vocational and outpatient programs are offered in the Philadelphia, Pittsburgh regions of Pennsylvania, New Jersey, Louisiana and Maryland, Georgia, North Carolina, Virgina, Texas, Utah, Colorado, and California
Schedule: Monday - Friday - Hybrid/Remote - 2 days a week in the office 3 days remote
This position is responsible for owning and managing all aspects of the payroll function for multi-entity, multi-state employer. This includes processing payroll on a biweekly basis, updating and maintaining employee payroll records, timely filing of payroll tax returns and remittance, compliance across multiple states and jurisdictions, payroll related journal entries and payroll reporting. This role also assists the Controller with financial analysis and special projects as needed.
Essential Duties & Functions
Payroll Processing for approximately 500 employees, multi-entity and multi-state
Ensures adequate security to maintain sensitive and confidential information.
Assists Controller with financial analysis.
Completes special projects or research as requested.
Acts as primary liaison with contract payroll company and site managers for payroll processing.
Creates employee changes file for each pay period and updates the payroll system as authorized by HR via Data Action Notices.
Ensures compliance with payroll tax set up, garnishments, support orders and other required withholdings.
Runs reports from plan sponsor website for 401k deferral changes and loans and enters into payroll system.
Reviews payroll hours and earnings received from each site and verifies all time is approved. Imports to payroll system and ties out before bi-weekly payroll processing.
Reviews, codes and processes all employee expense reports for direct deposit with payroll. Posts expense detail in accounting software.
Audits the biweekly payroll reports to the employee changes file and reviews prior period trends before initiating transmission request.
Produces and distributes required payroll reports to proper personnel.
Prepares biweekly 401k, HSA and FSA reports and submits to accounting and benefit providers.
Responsible for overseeing the transmission procedures for HSA medical benefit plan deductions, ensuring that employee deductions and employer contributions are processed and received by the plan provider in an accurate and timely manner.
Maintains PTO accrual system and creates monthly PTO report.
Creates payroll journal entries for each pay period and monthly payroll accrual journal entry and provides to accounting for general ledger posting.
Reviews and reconciles all periodic, quarterly and annual federal, state and local payroll taxes reports.
Reviews benefit invoices from HR and prepares coding by entity, site and department for accounts payable processing.
Provides payroll information for annual financial statement audit, 401k plan audit and workers compensation annual reconciliation audit.
Assists with integration of newly acquired companies to payroll system as needed.
Maintains payroll system including tax codes and employee mapping to the general ledger.
Reviews internal controls and payroll procedures and recommends improvements as required.
Other duties as assigned.
Benefits include, but are not limited to:
Comprehensive benefit package (medical, dental, vision, disability, 401(k) and more)
PPE Training and Supplies Provided
COVID Testing Available
Intensive, on-going training
A bachelor’s degree in accounting, finance or other business-related field and five plus years of progressive payroll experience with computerized payroll processing system required. Certified Payroll Professional (CPP) and advanced excel skills including vlookup and pivot tables is preferred. Competence in planning, time management and communication skills are required, as well as good organizational and computer skills. Prefered expereince using ADP Workforce Now.